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5 Signs That It Is Time to Upgrade Your Printer or Copier

By Efficient, Green Office, Hardware Solutions, Office Automation, Office Printing, Office Solutions, Print Environment, Printing CostsNo Comments

Like anything, print devices have a life span and depreciates over time.  The performance consequently gets worse as the device ages.  It is therefore important to address the situation promptly so that you are not relying on a machine that offers sub-optimal performance. printer-woes.png

Print devices are continuing to innovate themselves to keep up with the technological demands that organisations require.  Although the printer might not be that old, new features can be beneficial to increase efficiencies whilst reducing costs.

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A Managed Print Service Solution Can Reduce Your Print Faster

By Efficient, Green Office, Managed Print Environments, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment, Printing Costs, Printing Industry, Reduce PrintingNo Comments

Green Office’s purpose is to make business more efficient and sustainable with the implementation of our Managed Print Service Solution.

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This model is based on a very transparent approach and is aligned with clearly defined objectives of our clients.

  • We gain control through a detailed assessment which we conduct.
  • We provide cost containment or cost avoidance based on a clearly defined road map.
  • We provide data driven change management solutions based on your adopted print strategy.

Our approach and methodology is based on 13 years of development.

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How Managed Print Services (MPS) Benefits Schools

By Efficient, Green Office, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Print Environment, Reduce Printing, ReportingNo Comments

It is a universal truth that printing can become a very costly expense if it is not closely managed. Looking at a school environment, printing cannot be done away with as printing plays a critical role in the education environment.  As technology evolves, educational institutions are challenged to keep up with the latest trends and they must do so with a limited budget.

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A common misconception is that educational technology replaces printing, as well as replacing the role of the teacher.  Technology in the education space is there to support the teacher and school management in their daily activities and to enhance the teaching experience. Budgetary constraints become a barrier for schools to adopt the latest teaching technology and therefore place school management under immense pressure to keep expenses to a minimum while at the same time innovating within the school space.

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Defining Managed Print Services: 3 Easy Principles

By Efficient, Green Office, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Assessment, Print Environment, Printing Industry, Reduce Printing, Reporting, Service Level Agreement, TCO, Vendor ManagementNo Comments

When it comes to sustainable solution based offerings to businesses, the in-vogue term used in the print industry is “Managed Print Services (MPS)”. This term has come to be loosely used and not quite defined, causing confusion not only among decision makers in the consumer market but also within the industry suppliers themselves.

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So, what is Managed Print Services?  It is not uncommon to hear of a business saying that they have an MPS Strategy in place and yet when one delves a bit deeper into the actual service in place, there are gaps found in the solution.

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6 Tips for Managing Vendor Relationships

By UncategorisedNo Comments

Managing Vendor Relationships is often focussed on finding suppliers with the cheapest price for a product or service, however, it’s about much more than just that.  Vendor management is about ensuring that the agreement between the company and the supplier is mutually beneficial for both parties.

By ensuring that you manage vendors effectively, you ensure proper service delivery at the required rate and satisfaction to help achieve your business goals.

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Reduce Your Carbon Footprint, Recycle Your Printer Cartridges

By Carbon Footprint, Cartridge Solutions, Eco-Friendly, Efficient, Green ABLE, Green Office, Innovation, Remanufactured Toner Cartridges, SustainabilityNo Comments

Did you know that more than 80% of all inkjet and laser toner cartridges used in South Africa are thrown away when empty?  This means that more than 12 million cartridges end up in landfills each year, taking up to a thousand years for each to decompose.  

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Take Control of Your Printing Costs with Print Management Software

By Efficient, Green Office, Innovation, Office Automation, Office Printing, Office Solutions, POPI Act, Print Environment, Print Management Software, Printing Costs, Printing Industry, Reduce PrintingNo Comments

There are many ways to reduce your printing costs.  Some quick fixes to lower costs include adjusting your settings to only allow documents to be printed in black and white or duplex (double-sided).  You could also educate users to only print in colour when it is absolutely necessary.  Unfortunately, many of these methods are difficult to maintain and they do not allow for complete control over your printing environment.   If you want a more sustainable and controlled print environment, the answer lies with Print Management Software.

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The Difference Between OEM and Aftermarket Cartridges

By Cartridge Solutions, Efficient, Green Office, Office Automation, Remanufactured Toner CartridgesNo Comments

For most end users, there is a lack of understanding on the difference between Original Equipment Manufacturer (OEM) cartridges and Aftermarket cartridges. What are the differences between them? This blog will assist you in understanding more about the differences in how these cartridges are manufactured.

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3 Simple Reasons to Add Your Device to a Service Level Agreement (SLA)

By Efficient, Green Office, Hardware Solutions, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment, Service Level AgreementNo Comments

The print environment can often find itself in an inefficient state due to business processes that take too long to realise the required results.  Printing makes up a big part of any business operation and if a printer is down and users can’t print, IT must ensure quick resolution to keep downtime to a minimum.

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An SLA (Service Level Agreement) for a print device is offered by a third party to your business at a rate that is determined by the running cost of the printer. You will pay a predetermined cost per page (CPP) which includes items/responsibilities for the upkeep of the device (replacement of additional parts and toners/cartridges).

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5 Things to Consider When Purchasing Printers and Copiers

By Efficient, Green Office, Hardware Solutions, Office Automation, Office Printing, Office Solutions, Print Environment, Printing CostsNo Comments

When it comes to cost reductions in any business, budget cuts are the first task item that management enforces.  Printing makes up a big portion of any IT budget, so when a new printer/copier must be purchased, the pressure is on to find both quality and best price.

One of the best ways to do this is to first define the exact requirements and then compare pricing options based on the total cost per page (TCO). In most cases, this sounds easier said than done.

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TOP TIP:  Requirements are determined by the business, not the users.

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The Environmental Costs of Office Printing

By Eco-Friendly, Green Office, Office Printing, Print Environment, Printing Industry, Reduce Printing, Sustainability, Sustainability ConsultingNo Comments

Even in the digital age when a paperless office was thought to become a reality for most businesses, it is estimated that 95% of all businesses still store information on paper.  According to the Paperless Project, an average office worker prints 10, 000 sheets of paper annually.  Office printing can be a huge financial cost to businesses as well as being an environmental cost.  With pressure on businesses to reduce the environmental impact of their operations, it is important for businesses to understand the environmental cost of printing  on your organisation.

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Factors That Make up Your Total Cost to Print a Page – TCO!

By UncategorisedNo Comments

Does it really cost only 6 cents to print a page?

Understanding the Total Cost of Ownership (TCO) of your entire printing environment is the first step in knowing the true cost per printed page – which is usually nowhere near 6 cents to print a page!

Deciding on a printing device that will cater for everyone’s needs, but at the same time fit the budget, may seem impossible.  Most companies base decisions on the cost per page to determine the best option in terms of price.

Before figuring out what option works out cheaper, you must understand what exactly you need in a printing device to ensure you don’t pay for a whole lot of functionality you won’t use.  

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5 Things to Look Out for When Buying Remanufactured Toner Cartridges

By Cartridge Solutions, Green Office, Office Printing, Office Solutions, Printing Industry, Remanufactured Toner CartridgesNo Comments

Purchasing a cheap aftermarket laser toner cartridge all seems good and well on the pocket. However, this does not mean that it is necessarily as cheap as you think when printing on a cost per print basis.  

Understanding how the Re-manufactured Toner Cartridges world works, can assist in considerable savings for your business. You need to understand how this process works before making your decision to purchase.

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10 Important Steps to Conducting a Successful Print Assessment

By UncategorisedNo Comments

When conducting a Print Assessment, companies often do not start with a physical check of what they have. Instead they rely on their suppliers to provide them with information on devices for analysis.  The problem with this approach is that suppliers often don’t track their own information as accurately as one might think, which results in organizations making decisions based on flawed data sets.  Statistics show that most companies have at least double the devices they thought they had and that the vast majority of supplier provided data has significant discrepancies.

Companies often only analyse costs and although most companies have been able to put in solutions to reduce costs to some extent, they still fail to review some of the most important factors that cause their costs to be high in the first place, and the Total Cost of Ownership of their print environment.

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GO gets Worldwide Recognition as a Leader in Managed Print Services

By Efficient, Green Office, Innovation, Managed Print, Managed Print Environments, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment, Printing IndustryNo Comments

Photizo Group Selects Green Office as Leader in Managed Print Services

Lexington, KY (February 14, 2016)—Photizo Group has recognized Green Office as a leader in managed print services (MPS). Green Office  was one of 11 independent channel partners that Photizo Group selected to participate in the 2016 Leaders Index for MPS Channel Partners, based on demonstrated leadership in MPS.

The Leaders Index for MPS Channel Partners is a collection of hand-selected, independent MPS partners from around the world that are regarded as the gold standard in managed print and document services. Photizo Group classifies this index of elite providers from across North America, Europe, Africa, and Australia as a lens to view the current landscape of MPS.

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7 Practices to Reduce Printing and Costs Related to Printing

By Device Management Software, Efficient, Green Office, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Printing, Print Environment, Print Management Software, Printing Costs, Reduce PrintingNo Comments

Our 7 best practices to reduce printing aims to help and guide individuals and businesses on their journey to drive down paper usage, print volumes and all related costs.  Printing environments and solutions differ from company to company. This article does not take into account all possibilities but will act as a guideline which, if followed, will guarantee success.

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Company Culture & Processes – Are you Connecting Regularly?

By Company Culture, Culture Code, Efficient, Green OfficeNo Comments

How often do long distance relationships work out in the end? It takes a special bond that will make it last. Any business, marriage, friendship or family relationship requires quality time in order for it to develop into something that will stand the test of time.

At Green Office we use our Culture Code to build Efficient and Sustainable relationships with people.

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5 Things to Consider When Looking for a Managed Print Solution

By Efficient, Green Office, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office PrintingNo Comments

When choosing a Managed Print Solution, one needs to understand what the current state of your print environment is and where you would like to go with your office printing.

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One needs to clearly define your goals and outcomes.

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