Did you know that more than 80% of all inkjet and laser toner cartridges used in South Africa are thrown away when empty? This means that more than 12 million cartridges end up in landfills each year, taking up to a thousand years for each to decompose.
A few of us at Green Office were lucky enough to attend the Imaging & Technology Education Exposition (ITEX) held at Mandalay Bay, Las Vegas between 18th and 20th April 2017. The conference is positioned to office automation dealers in North America and provided valuable insight into the print industry in the US.
There are many ways to reduce your printing costs. Some quick fixes to lower costs include adjusting your settings to only allow documents to be printed in black and white or duplex (double-sided). You could also educate users to only print in colour when it is absolutely necessary. Unfortunately, many of these methods are difficult to maintain and they do not allow for complete control over your printing environment. If you want a more sustainable and controlled print environment, the answer lies with Print Management Software.
For most end users, there is a lack of understanding on the difference between Original Equipment Manufacturer (OEM) cartridges and Aftermarket cartridges. What are the differences between them? This blog will assist you in understanding more about the differences in how these cartridges are manufactured.
The print environment can often find itself in an inefficient state due to business processes that take too long to realise the required results. Printing makes up a big part of any business operation and if a printer is down and users can’t print, IT must ensure quick resolution to keep downtime to a minimum.
An SLA (Service Level Agreement) for a print device is offered by a third party to your business at a rate that is determined by the running cost of the printer. You will pay a predetermined cost per page (CPP) which includes items/responsibilities for the upkeep of the device (replacement of additional parts and toners/cartridges).
When it comes to cost reductions in any business, budget cuts are the first task item that management enforces. Printing makes up a big portion of any IT budget, so when a new printer/copier must be purchased, the pressure is on to find both quality and best price.
One of the best ways to do this is to first define the exact requirements and then compare pricing options based on the total cost per page (TCO). In most cases, this sounds easier said than done.
TOP TIP: Requirements are determined by the business, not the users.
Even in the digital age when a paperless office was thought to become a reality for most businesses, it is estimated that 95% of all businesses still store information on paper. According to the Paperless Project, an average office worker prints 10, 000 sheets of paper annually. Office printing can be a huge financial cost to businesses as well as being an environmental cost. With pressure on businesses to reduce the environmental impact of their operations, it is important for businesses to understand the environmental cost of printing on your organisation.
Does it really cost only 6 cents to print a page?
Understanding the Total Cost of Ownership (TCO) of your entire printing environment is the first step in knowing the true cost per printed page – which is usually nowhere near 6 cents to print a page!
Deciding on a printing device that will cater for everyone’s needs, but at the same time fit the budget, may seem impossible. Most companies base decisions on the cost per page to determine the best option in terms of price.
Before figuring out what option works out cheaper, you must understand what exactly you need in a printing device to ensure you don’t pay for a whole lot of functionality you won’t use.
Purchasing a cheap aftermarket laser toner cartridge all seems good and well on the pocket. However, this does not mean that it is necessarily as cheap as you think when printing on a cost per print basis.
Understanding how the Re-manufactured Toner Cartridges world works, can assist in considerable savings for your business. You need to understand how this process works before making your decision to purchase.
When conducting a Print Assessment, companies often do not start with a physical check of what they have. Instead they rely on their suppliers to provide them with information on devices for analysis. The problem with this approach is that suppliers often don’t track their own information as accurately as one might think, which results in organizations making decisions based on flawed data sets. Statistics show that most companies have at least double the devices they thought they had and that the vast majority of supplier provided data has significant discrepancies.
Companies often only analyse costs and although most companies have been able to put in solutions to reduce costs to some extent, they still fail to review some of the most important factors that cause their costs to be high in the first place, and the Total Cost of Ownership of their print environment.
Photizo Group Selects Green Office as Leader in Managed Print Services
Lexington, KY (February 14, 2016)—Photizo Group has recognized Green Office as a leader in managed print services (MPS). Green Office was one of 11 independent channel partners that Photizo Group selected to participate in the 2016 Leaders Index for MPS Channel Partners, based on demonstrated leadership in MPS.
The Leaders Index for MPS Channel Partners is a collection of hand-selected, independent MPS partners from around the world that are regarded as the gold standard in managed print and document services. Photizo Group classifies this index of elite providers from across North America, Europe, Africa, and Australia as a lens to view the current landscape of MPS.
Our 7 best practices to reduce printing aims to help and guide individuals and businesses on their journey to drive down paper usage, print volumes and all related costs. Printing environments and solutions differ from company to company. This article does not take into account all possibilities but will act as a guideline which, if followed, will guarantee success.
How often do long distance relationships work out in the end? It takes a special bond that will make it last. Any business, marriage, friendship or family relationship requires quality time in order for it to develop into something that will stand the test of time.
At Green Office we use our Culture Code to build Efficient and Sustainable relationships with people.
When choosing a Managed Print Solution, one needs to understand what the current state of your print environment is and where you would like to go with your office printing.
One needs to clearly define your goals and outcomes.