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10 tips for Business Owners & CEO’s about Total Cost of Ownership

By Efficient, Green Office, Innovation, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment, Printing Costs, Reduce Printing, Service Level Agreement, TCO

Companies’ investment of R1.5 million on 4 Devices, could have potentially been R350k!

You really need to know and understand the rules of engagement of the Office Automation and Asset Financing World, as being aware of the details can possibly save you millions!

In our world and our interaction with clients, we have accepted that the printing and print related contracts, are placed at the bottom of the food chain.  As specialist in our field, we believe that C levels in businesses should be aware of what’s going on. This information is not always filtered through the correct channels of the organisation, to ensure that contracts and pricing are properly reviewed, before it is signed.

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One Planet Living – Equity and Local Economy

By Eco-Friendly, Green Office, One Planet Living, Sustainability, Sustainability Consulting

Continuing our series exploring Bio regional’s ten principles of One Planet Living, the spotlight this month is on equity and local economy.  This principle is based on creating “safe, equitable places to live and work which support local prosperity and international fair trade”.  

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The One Planet goals for equity and local economy include:

  • To ensure diversity and equality of opportunity across gender, race, age, sexual orientation and disability.
  • To create a vibrant and resilient economy where a significant proportion of money is spent locally.
  • To pay all employees a living wage and avoid large income gaps.
  • To ensure pensions and investments are managed responsibly.
  • To conduct international trade fairly and without exploitation.

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Green Office is on a Drive to Make Greener & More Sustainable Gifts

By Eco-Friendly, Efficient, Green ABLE, Green Office, Innovation, Office Solutions, One Planet Living, Sustainability, Sustainability Consulting

I have always loved the quote:
The greatest gift you can give someone is the gift of inspiration.” – by Cornel West

Business owners are becoming more aware of the effect their activities are having on the environment, and because of this, people are showing a greater interest in transitioning from the ordinary, everyday, overdone corporate gifts to now gifting customers with gifts that have “a meaning”. What a better way to inspire your colleagues/clients to be sustainable than to gift them with an eco-friendly gift to remind them of the value of supporting brands that are socially and environmentally friendly.

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Overcharge: What No One Is Talking About

By CPC, CPP, Efficient, Green Office, Hardware Solutions, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Print Assessment, Print Environment, Service Level Agreement, TCO

The expectation to deliver on an effective and efficient print environment for customers is becoming more and more important, whether it is a big corporate business with almost 3 000 assets to keep track of, or a small church down the road relying on one device to do the job. No matter your business size, you will most likely need to invest in a reliable partner to manage your devices and office automation space.

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By investing in a partnership, you trust that the prices and terms presented to you are market-related and that the solution offering is a bargain because that is what the sales representative has told you…. right?

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What and Why are people still printing?

By Digitalisation, Efficient, Green Office, Innovation, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Printing, Office Solutions, Print Environment, Printing Industry

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It’s all good to manage print costs and have a strategy for going digital, however can you answer the question of why your people still print and what are they printing? We have found that understanding this can actually uncover areas of inefficiencies within your business.

Typically, businesses identify areas of inefficiencies by means of manual processes or escalations within a department or from clients, due to tasks being missed or not attended to. This is a top-down approach where the business would then identify the inefficient process and reach out to consultancies or technology firms to assist with the automation or digitization of this process.

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One Planet Living – Sustainable Water

By Uncategorised

South Africa is considered to be a water scarce country.  In fact, we are ranked as the 30th driest country in the world, receiving an average of 450 mm rainfall per year compared to the global annual average of 870 mm.  Increasing population growth and climate change is sure to exacerbate this, as we have already witnessed with the severe droughts experienced in Cape Town in 2017/2018 where “day zero” was terrifyingly close to becoming a reality. One_Planet_Living_water Read More

Do you know if your contracts are up to scratch?

By Efficient, Green Office, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Service Level Agreement

It is imperative for businesses today to work in an optimal environment to increase efficiency. Office automation is one area in which a business can reduce costs and increase productivity significantly, provided you do your homework. Office Automation is critical for many businesses and because you are replacing many devices such as scanners, printers and multifunctional devices, the partner you choose becomes even more important.

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A more Sustainable Business Model = Helping to Save the Planet.

By Efficient, Green Office, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Printing, Office Solutions, Print Environment, Printing Industry, Sustainability

Green Office’s mission is to make businesses efficient and sustainable, and what is important to remember is that these two terms are interlinked.  Moving towards a more sustainable business model will allow for the identification of inefficiencies within your business, thus reducing operational costs. 

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Looking specifically at the print environment, Green Office has assisted their Managed Print Service (MPS) clients to do exactly that, by implementing various sustainability initiatives – reducing print volumes, reducing energy consumption, green procurement and printer cartridge recycling.

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One Planet Living – Local & Sustainable Food

By Eco-Friendly, Green Office, One Planet Living, Sustainability, Sustainability Consulting

Last month, we looked at the first One Planet Living principle of living a happy and healthy life, with healthy food choices obviously being an important aspect to health.  However, there is more to food that we need to consider than just choosing to eat more fruit and vegetables – we need to understand where our food comes from to be sustainable.  This brings us onto the next One Planet Living principle, local and sustainable food.

Choosing local food has been gaining popularity for a while now with farmers markets becoming all the rage.  As consumers, we love the idea of knowing where our food comes from whilst engaging with and supporting local businesses.  We know that choosing local supports the local economy and uplifts and supports small scale farmers, but are we aware of what buying local does for the environment? 

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Outcomes of a Print Audit – What Should You Be Getting?

By Uncategorised

It is not unlikely that most businesses do not know the number of printed pages they are currently generating or what their entire print environment is costing them.  It takes a lot of time and industry experts to inventory all the devices, analyse the related cost to each device and understand the current picture of the business environment.  If done properly, a print audit can be extremely helpful, as this critical information is used to measure the success and to identify opportunities to revitalise your print environment, reduce costs and improve end-user productivity.

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Challenges Financial Institutions face in their Print Environment

By Efficient, Green Office, Innovation, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment, Printing Industry

The South African Financial Institutions are well known, as ambassadors for the country.  Their contributions in sport, art and education has made phenomenal strides in improving revenue and reputation, a mutual benefit for both the institutes and the country.  The major financial institutes share similar challenges within the core industry.

These are namely:

  • Growth and market-share of the business and their portfolios,
  • Creating or improving on their customer experience ie. customer relationship,
  • Conquering new revenue streams, and last, but not least
  • Digital Transformation of their legacy systems and moving towards a paperless environment

Despite the future vision the above challenges offer, printing is still a major focus despite its challenges for the majority of the financial institutes.  Even with the launch of the newer digital platform banks (as seen in the media – Tyme and Discovery Bank), many South Africans are very much loyal to the traditional financial houses.  Ergo, printing is and will still be a requirement for many years to come.

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Are your printers vulnerable to a Cyber Attack?

By Cyber Security, Device Management Software, Efficient, Green Office, Innovation, Office Printing, Office Solutions, POPI Act, Print Environment, Print Management Software, Printing Industry

This question often comes up, and the answer to it is certainly yes. Your printing devices connect to nearly every device in your corporate network and most printers are not even designed with cyber security in mind. If hackers are hungry enough for information they will use any possible way to get “inside’’ your network. Their intent is to get access and control of your printer and from there your network. If they have access to the network, they will have control over your data.

The hackers want data that contains sensitive information that they can use to harm your company financially or place malicious software on your network to bring your business to its knees, harming your company’s IT infrastructure.

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One Planet Living – Health & Happiness

By Eco-Friendly, Efficient, Green Office, One Planet Living, Sustainability, Sustainability Consulting

health and happinessThe first One Planet Living principle we will be exploring is health and happiness.  When thinking of the word “Sustainability”, one doesn’t normally think about what we dish up on our dinner plates, or our well-being for that matter.  The reality is however, that a happy and healthy community is a sustainable one, and it’s no different with respect to happy and healthy employees contributing to a business’ sustainability.  This tends to be overlooked by employers, yet it is arguably one of the most important aspects to keeping customers happy – vital to any business’s success.  Consider the following benefits of ensuring that your employees are happy and healthy.

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3 Steps to a Sustainable Paperless Environment

By Digitalisation, Efficient, Green Office, Innovation, Office Solutions, Reduce Printing

Digitising your business operations sounds easy but it comes with a lot of user adoption issues. Questions need to be asked such as the need for going digital.  Is it purely to conform or is there a genuine passion for making the business more sustainable.  At Green Office we drive digital transformation because we believe in sustainability.

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This Is How We Can Reduce Your Spend on Print

By Digitalisation, Efficient, Green Office, Innovation, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment, Printing Costs, Printing Industry, Reduce Printing

Cost savings, greater efficiencies and sustainability are all synonymous with the South African market.  Most businesses are driving towards a leaner business that operates more efficiently while driving down operating costs.  Printing and its associated costs are no different.

In a modern-day business environment, these are some of the important steps on how one can effectively reduce the amount of spend within their printing environment.

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Matter Costing – How Print Management Software Can Raise the Bar

By Device Management Software, Efficient, Green Office, Innovation, Office Printing, Office Solutions, Print Environment, Print Management Software

Having a print management software to recover matter billing from your clients is no longer a pleasant option, but rather an essential part of your law firm’s IT toolkit.  However, although most firms recognise this need and the importance of this revenue stream, most aren’t sure what the best software is and how to go about it.

Let’s fix that.

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Green Office Attends ITEX 2019 – Owning the Office Piece by Piece

By Digitalisation, Efficient, Green Office, Innovation, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment, Printing Industry, Sustainability

The office environment and the use of technology within, is rapidly changing and advancing year on year, and businesses are continually pressured to reduce operational costs, improve service levels and offer more products at a competitive rate.  

This has resulted in a high demand for Business Solution Providers that can offer holistic office solutions and expertise in all operational areas of businesses and can assist with making them operationally efficient and sustainable.

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The Future of Printing in Schools

By Efficient, Green Office, Innovation, Print Environment, Print Management Software, Reduce Printing

I asked my son, who is in Grade 9, which medium at school he prefers to read and study from.  Without hesitation he said a book or on paper.  His first reason was clear, he feels less distracted when reading from a book, while an e-book or screen always remains a temptation.  

The accessibility to games and social media is real and one can’t help but be distracted even if on some subconscious level.  His second reason was less clear, but in summary, he prefers the hands-on physical side of turning pages and having ease of reference when using a book to study.

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An Introduction to One Planet Living

By Eco-Friendly, Efficient, Green Office, One Planet Living, Sustainability, Sustainability Consulting

The human population’s appetite for relentlessly eating away at the Earth’s natural riches and resources is growing out of control. 

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A report produced by the International Resource Panel, a component of the United Nations Environment Programme, indicated that rising consumption has resulted in resource extraction increasing from 22 billion tons in 1970 to 70 billion tons in 2010.  This means that the amount of the planet’s natural resources extracted for human use has tripled in the last 40 years. The report warns that further increases in the use of natural resources will result in critical shortages of materials and an increase in the risk of human conflict. Read More

Goal achieved! Green Office has managed to ‘close the loop’.

By Cartridge Solutions, Eco-Friendly, Green ABLE, Green Office, Innovation, Remanufactured Toner Cartridges

‘Going Green’, ‘Eco-Friendly’ and ‘Sustainability’ are all buzz words in businesses these days.  We take advantage of daily conveniences, without always considering the impact it has on the Earth’s resources.  Since inception, Green Office has prided itself in prioritising the environment.

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