Every year, tons of paper is used in workplaces all over the world, in both large and small offices. Many of these offices have actively taken up recycling, but even though it is an inexpensive and environmentally conscious option, a much more cost-effective strategy is to reduce daily paper consumption.
I have always had this burning question in the back of mind, “Why do we Print?” Aren’t we supposed be working in Paperless offices by now?
We all imagine offices of the future to be a place of efficiency, sustainability, a collaborative setting where computers support our daily print routines and processes. But in reality, being human, your environment or what you are exposed to, quickly determines your print behaviour.
Purchasing a printer or copier may be one of the most daunting tasks one would need to carry out for the organisation. Often, these big monstrous car-like contraptions all look the same, just with a different name and often with an alpha numerical that is more like a formula to an intergalactic mineral. Be that as it may, purchasing a copier/printer is quite important and there are a few things to consider before leaping into the commitment of procuring it.
Research has shown that implementing software tools to manage printing can reduce paper usage by up to 20%. The most effective print management software tools can be broken down in the following functions:
Device Management Software – Applications that facilitate proactive monitoring of devices within the print fleet (i.e. toner low alerts, maintenance required, page counts, etc.)
Print Management Software – Applications that facilitate the management of users by means of rules-based printing, such as default mono / double-sided printing. This will also facilitate a follow-me solution, where a user can authenticate at any device on any site.
Businesses that have a printer or copier on contract on their premises will have to pay a CPC/CPP. Businesses pay these print costs without entirely understanding what they stand for and what the costs include, making it the “Scary Unknown” that has to be paid or else printing will come to a standstill. In this blog I am going to give you the definition of CPC/CPP, explain how it is calculated and what should be included, so that you can make an educated decision when signing printer contracts and paying those print bills.
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