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Office Automation

Jan 08
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The Benefits of MPS – helping to complete admin tasks faster

By Efficient, Green Office, Innovation, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment

“The secret of change is to focus all of your energy, not on fighting the old, but building the new” – Socrates.

Every business should aim to optimise their time and operational productivity using best practices. One important aspect to consider when using the various methods available to do so is the employee’s user experience when performing their duties.

Benefits of MPS

Sage research has found that businesses spend approximately 120 operational hours a year on administrative tasks. Almost 20% of these can be attributed to accounting administration, such as the generation of purchase orders, invoicing and reconciliations.

If other administrative tasks are added to this, such as signing off delivery receipts and truck manifest documents, as well as registering suppliers, it is easy to see how these tasks can have a direct impact on the business’ ability to perform at an optimal level (where all hours are used as efficiently as possible). So how does one streamline these tasks?

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Sep 01
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Differences Between Office Automation & Managed Print Services

By Efficient, Green Office, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment

Efficiency, the buzzword in any company is all about working smart, not hard. Making the most of your time and effort, whilst staying productive.

Most people are looking for ways to become more efficient in their everyday tasks. Earlier, all you needed was a basic computer, telephone and perhaps a fax machine to get through the items on your to-do list.  Whereas now, this won’t give you the edge to make you more efficient and thus, you won’t be one step ahead of your competition.

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Aug 11
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When Purchasing Printers and Copiers, What Should You Consider?

By Efficient, Green Office, Hardware Solutions, Office Automation, Office Printing, Office Solutions, Print Environment, Printing Costs, TCO

Purchasing a printer or copier may be one of the most daunting tasks one would need to carry out for the organisation.  Often, these big monstrous car-like contraptions all look the same, just with a different name and often with an alpha numerical that is more like a formula to an intergalactic mineral.  Be that as it may, purchasing a copier/printer is quite important and there are a few things to consider before leaping into the commitment of procuring it.  

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Aug 11
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The Difference Between Unmanaged and Managed Print Environments

By Efficient, Green Office, Hardware Solutions, Managed Print, Managed Print Environments, Managed Print Expectations, Managed Print Services, Managed Print Solutions, MPS, Office Automation, Office Printing, Office Solutions, Print Environment, Print Management Software

We live in the age of technology, with that said, ask many companies what they spend on their print environment and you will be surprised by how few companies really know. To make matters worse, we have found that many companies do not know how many devices they have and the location of those devices.  This creates a major risk within the business as it leads to costs being unmanaged. Just to clear up any confusion, when I say “Print Environment”, I am referring to all printer and copiers that a company is making use of.

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Aug 11
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Print Accounting Software – What to Consider

By Efficient, Green Office, Innovation, Office Automation, Office Printing, Office Solutions, Print Environment, Print Management Software, Printing Costs, Printing Industry, Reduce Printing

Research has shown that implementing software tools to manage printing can reduce paper usage by up to 20%. The most effective print management software tools can be broken down in the following functions:

Device Management Software – Applications that facilitate proactive monitoring of devices within the print fleet (i.e. toner low alerts, maintenance required, page counts, etc.)

Print Management Software – Applications that facilitate the management of users by means of rules-based printing, such as default mono / double-sided printing. This will also facilitate a follow-me solution, where a user can authenticate at any device on any site.

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