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Green Office

Jul 28
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How Digital Transformation for Your Business Lessens the Impact from Recent Events in South Africa

By Digitalisation

How resilient are we as South Africans!  

Green Office realise that digital transformation is critical to business success. Just consider everything that businesses have been faced with within the past 24 months in a South African context.  

First came the Covid-19 pandemic which has thrust all businesses into a hard lockdown that severely impacted our ability to trade, operate, and generate revenue. Then came POPIA, the Protection of Personal Information Act, which has indirectly made managing physical data impossible. Then there was the most recent incident of the civil unrest that predominantly took place in KZN and Gauteng which again left many businesses unable to operate due to staff not being able to go to site. 

At Green Office, we strongly believe that digital transformation will assist in lessening the impact of such events on your business if pursued correctly and that it will give you great returns. 

We have therefore focussed a lot of energy on developing our digital and software solution offering to ensure we are equipped to help our clients and the market implement digital migration tools that will add exponential value.  

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Jul 24
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Finance Department Business Process Optimization

By Digitalisation

All businesses are trying to increase revenue and reduce costs in an increasingly competitive environment. This has resulted in staff feeling increased pressure to deliver products and services faster, better and more cost-efficiently without compromising on quality. Any business growth however comes with increased operational costs. It is therefore critical that a business’s truly wanting to see sustainable growth in profitability, market share, and success, place emphasis and a focused eye on their business processes, efficiencies, and their use of technology. This can play a critical role in a business’s success or failure.  Remaining relevant with technology in today’s age will be a company’s competitive advantage.  

Our Business Process assessments have revealed that many work environments are still fraught with redundant processes that are inefficient and that waste time, resources, and money to fulfill. Most staff never challenge the current processes in their line of business, which can cost the company dearly.  This however can be changed by driving a culture of continuous improvement in the workplace, where staff is encouraged to bring innovative and fresh ideas to the table that will result in improved processes and efficiencies. All Businesses should aim to simplify their daily and monotonous tasks by refining, digitising, and automating processes so that their businesses can remain relevant, competitive, and profitable.  

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Jul 20
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6 Ways to Save Paper in the Office

By Uncategorised

Nowadays it has become every civilian’s duty to do their part in protecting the environment. So much so that multiple businesses are becoming more environmentally friendly just to stay relevant- we love it. Green Office are committed to helping offices reduce their carbon footprint, which is why we are sharing 6 ways to save paper in your office.Work team working digitally to save paper

How to Reduce Paper Used in Your Office

Here are 6 simple ways to reduce the amount of paper being used in your office. For more tips on going green and to stay updated on all-things environmentally friendly, visit our blog. Read More

Jun 10
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Case Study: St David’s Marist Citation

By Case Studies

Green Office approached St. David’s Marist towards the end of 2014 to conduct an assessment of their print environment. The assessment was conducted in February 2015 and the school was found to have experienced typical school related problems including too many devices, unmanaged, across the school
campus.

What we have done and are doing for St. Davids Marist:

Green Office was appointed and are currently tasked to address the following problems:

  • Implement a monthly average cost reduction of R13, 500.00 by right sizing and removing kit.
  • Reduction in the number of brands and models which will make consumable control easier.
  • There are 43 retired devices that are being billed for costing R2, 262.35 per month on minimum billing.
  • Remove 60 desktop printers and place fewer cost effective and efficient centralised devices.
  • Implement a Green Office remanufactured cartridge solution for 99% of their devices. Achieving an overall cost reduction of more than 50% on consumable spend

Achievements

Green Office is currently working on gaining 100% control of the print environment but have achieved the following to date:

  • Quarterly reporting on MPS projects status and achievements.
  • 99% of devices are now using Green Office remanufactured cartridges thereby reducing costs substantially.
  • Empty Cartridge Collection Solution implemented.
  • Number of cartridges collected: 523.
GET AN MPS ASSESSMENT TODAY
Jun 10
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Case Study: Jeppe High School

By Case Studies

Green Office approached Jeppe High School for boys towards the end of 2014 to conduct an assessment of their print environment. The assessment was conducted and it was found that the school experienced typical problems associated with most schools. The main concern was that the school was tied into legacy contracts that included excessive escalations on rental charges and cost per copy

What we have done and are doing for Jeppe High School:

Green Office was appointed on the 1st of November 2015 to take over responsibility and provide solutions for the following:

Contracted devices: Green Office conducted the “Request for Proposal” process to replace all the devices that were on contract.

Empty cartridge solution: Green Office introduced a process with supporting logistics to collect the school’s empty cartridges with a recycling solution.

Print cost recovery: Green Office is in the process of implementing a solution in the Hostels which will allow students to pay for prints when required. This solution will ensure students can print at any time and that running costs are covered by users as they print.

Achievements

Green Office conducted the “Request for Proposal” which involved screening proposals from 6 independent companies. The process ran for 2 months, comparing and rating all companies on many different factors. The assessment was concluded on the 29th of February 2015 and the successful company was awarded the contract. The newly negotiated contracts and costs have saved Jeppe High School for Boys a minimum of R75, 000.00 per month.

R75, 000.00 – Total cost avoidance – per month 

GET AN MPS ASSESSMENT TODAY
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