I have been in the office automation environment for over 15 years and I still love what I do. From the early days of calling on customers to sell remanufactured laser print cartridges, to our current focus on selling a win-win outcomes-based solution, I am amazed at how this industry has progressed and I am excited about the road ahead.
According to Gartner, by 2020, 80% of IT infrastructure modernisation projects will fall short of cost saving targets because of an inability to simplify and address unnecessary complexity.
To be able to address this complexity, and meet cost savings targets in today’s competitive commercial landscape, businesses need to adapt to best practice. In IT Infrastructure, this means that it is crucial that I&O (Infrastructure and Operations) leaders have clear strategies in place for current and future business’ operations.
Print assessments have become somewhat of a standard in the Office Automation industry. It’s not uncommon for copier salesman to compare current spend to a new solution and advise on the savings available, should you sign on the dotted line.
The problem here is that the print estate is not looked at in its entirety. Only then will you see the current state compared to where you could be.
Every year, tons of paper is used in workplaces all over the world, in both large and small offices. Many of these offices have actively taken up recycling, but even though it is an inexpensive and environmentally conscious option, a much more cost-effective strategy is to reduce daily paper consumption.
“The secret of change is to focus all of your energy, not on fighting the old, but building the new” – Socrates.
Every business should aim to optimise their time and operational productivity using best practices. One important aspect to consider when using the various methods available to do so is the employee’s user experience when performing their duties.
Sage research has found that businesses spend approximately 120 operational hours a year on administrative tasks. Almost 20% of these can be attributed to accounting administration, such as the generation of purchase orders, invoicing and reconciliations.
If other administrative tasks are added to this, such as signing off delivery receipts and truck manifest documents, as well as registering suppliers, it is easy to see how these tasks can have a direct impact on the business’ ability to perform at an optimal level (where all hours are used as efficiently as possible). So how does one streamline these tasks?
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