There are many ways to reduce your printing costs. Some quick fixes to lower costs include adjusting your settings to only allow documents to be printed in black and white or duplex (double-sided). You could also educate users to only print in colour when it is absolutely necessary. Unfortunately, many of these methods are difficult to maintain and they do not allow for complete control over your printing environment. If you want a more sustainable and controlled print environment, the answer lies with Print Management Software.
The print environment can often find itself in an inefficient state due to business processes that take too long to realise the required results. Printing makes up a big part of any business operation and if a printer is down and users can’t print, IT must ensure quick resolution to keep downtime to a minimum.
An SLA (Service Level Agreement) for a print device is offered by a third party to your business at a rate that is determined by the running cost of the printer. You will pay a predetermined cost per page (CPP) which includes items/responsibilities for the upkeep of the device (replacement of additional parts and toners/cartridges).
When it comes to cost reductions in any business, budget cuts are the first task item that management enforces. Printing makes up a big portion of any IT budget, so when a new printer/copier must be purchased, the pressure is on to find both quality and best price.
One of the best ways to do this is to first define the exact requirements and then compare pricing options based on the total cost per page (TCO). In most cases, this sounds easier said than done.
TOP TIP: Requirements are determined by the business, not the users.
Even in the digital age when a paperless office was thought to become a reality for most businesses, it is estimated that 95% of all businesses still store information on paper. According to the Paperless Project, an average office worker prints 10, 000 sheets of paper annually. Office printing can be a huge financial cost to businesses as well as being an environmental cost. With pressure on businesses to reduce the environmental impact of their operations, it is important for businesses to understand the environmental cost of printing on your organisation.
Photizo Group Selects Green Office as Leader in Managed Print Services
Lexington, KY (February 14, 2016)—Photizo Group has recognized Green Office as a leader in managed print services (MPS). Green Office was one of 11 independent channel partners that Photizo Group selected to participate in the 2016 Leaders Index for MPS Channel Partners, based on demonstrated leadership in MPS.
The Leaders Index for MPS Channel Partners is a collection of hand-selected, independent MPS partners from around the world that are regarded as the gold standard in managed print and document services. Photizo Group classifies this index of elite providers from across North America, Europe, Africa, and Australia as a lens to view the current landscape of MPS.
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