Do You Know How Much Paper Is Costing Your Business?
Take a minute and look around your office and/or work environment, what do you see? Stacks of paper in the recycling bin? Printers that are faulty or out of order? An A3 printer that everyone only uses to print A4? Printers that are always low on paper and ink? If any of these sounds familiar, you need to manage your printers more effectively.
“Move fast with stable infrastructure.” – Mark Zuckerberg
Document archiving and management can be very inefficient when not handled properly, and can also be a considerable pain point in large organisations.
To get some perspective, here are some facts that Pam Doyle found out about document handling in a 2010 research study:
These kinds of facts highlight how inefficient document archiving and management practices can negatively impact productivity, but how does one address this?
The next time you print a document ask yourself: Do I need to print this?
The answer may surprise you.
Most companies are strategically focused on digitisation. But what does this really mean? It is not only about digital documents and avoiding printing, but also about finding more efficient and sustainable ways of doing business.
I have always had this burning question in the back of mind, “Why do we Print?” Aren’t we supposed be working in Paperless offices by now?
We all imagine offices of the future to be a place of efficiency, sustainability, a collaborative setting where computers support our daily print routines and processes. But in reality, being human, your environment or what you are exposed to, quickly determines your print behaviour.
The term Workflow is often an unknown in any organisation, big or small. Why is it an unknown? Or should we be asking ourselves, why aren’t organisations challenging this unknown?
What is a workflow and how should it run you may ask? A Workflow is there to Optimise Business Processes. Optimisation will inherently increase productivity, while adhering to your organisation’s document control policies and security. The ultimate goal should be to make your organisation efficient and sustainable by transforming traditional printed documents into digital form, using a workflow and document management software.
Well, it may “already be happening in my business” you may say and yes, it probably is, but in many forms, either manually, physically or digitally. The key question to ask is how effective, flexible and agile is your workflow on your everyday business tasks?
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