Although almost everything is going digital, there are still some areas in which people stick to traditional methods. Most offices are at least partially digital, but still use tons of paper each year to conduct their business. It is not really surprising that managers and their staff continue to do things the way they have been done for a very long time. However, digitalising your office is not only relatively easy, it is also a positive, long-term benefit to your business. Green Office explains why.
4 Reasons To Digitalise Your Office
If physical paperwork is always what you have used to conduct your day-to-day business, it might seem unimaginable to switch to completely digital work. However, remaining trapped in the old mindset is costing your business money, reducing its efficiency and leading to lost opportunities. Here are four reasons why you should prioritise digitalisation.
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1. More Efficient Invoicing
Almost all businesses today are using an accounting package of some kind, for example QuickBooks or XERO. This is only a first step towards completely digitalising your invoicing. Even with these packages, you are likely still double handling invoices and processing them manually. With digitalisation, you can eliminate that double manual step with a job management system that feeds invoices directly to the preferred accounting package through simple integration.
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2. Better Reporting And Oversight
Digital systems are naturally far more efficient at generating, storing and retrieving data, making reporting and oversight much more efficient. Any decision you make as a business owner or manager must be based on accurate, detailed information. A fully digitalised reporting system that doesn’t involve sorting through physical files and reams of paperwork, makes it easier to access the information you need. Plus, you can arrange your reporting as you see fit. Digital job management packages include reporting as a standard feature, allowing you to analyse your business from every angle, and make strong, informed decisions.
3. Easier Job Scheduling
Job management software can also handle all the details of scheduling. Those administrative tasks that reduce your staff’s productivity can be entrusted to your digital management system. Staff can stop worrying about job cards and schedules and get on with more important work.
4. Reduced Environmental Impact
Going digital eliminates the need to use paper and ink, which reduces your office’s environmental impact dramatically. This is not simply a matter of doing the right thing for the environment; it is good for business too. Many potential clients seek out the most eco-friendly service providers. By digitalising your work, you can put yourself in a better position to land those lucrative contracts!
Digitalise your business with Green Office
Let Green Office help you implement the changes needed to create an efficient, sustainable digital office. Contact us for more information about our services.
