Managed Print Services | Green Office
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MPSManaged Print Services

“Most organisations that haven’t implemented
a true MPS solution do not really
understand their printing costs today.

At Green Office we maximise efficiencies
and streamline existing processes to reduce
printing costs by up to 50%.”

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Why you need Managed Print Services?

Managed Print Services (MPS) encompass a number of different aspects all working together to monitor, manage and streamline a business’s document environment.”

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Centralised systems

  • One contract, one point of contact
  • Green Office manages all reporting
  • Detailed analysis and control

Optimised costs

  • Detailed tracking
  • Cost savings
  • Time savings

Bespoke software

  • Monitor and report on all aspects of user behaviour and print outputs
  • Provides control, cost containment and continuity

Digital Integration

  • Innovative document management
  • Market-leading digital filling and archiving systems
  • Safe document storage
  • Click-of-a-button retrievals

Staff training

  • Enables people and processes to work together seamlessly
  • Practical solutions are shared to maximise effectiveness and reduce environmental impact

Reduced carbon footprint

  • Proficient in all aspects of cartridge technology
  • Supply and collections
  • Remanufacturing and recycling

Benefits of Managed Print Services

Moving to a managed print services model has a generous return on investment, even though some of the benefits are hidden from view until a thorough analysis has been done.

While reducing costs is top of mind for almost every organisation, managed print services offers many additional benefits outside of cost savings. By removing unnecessary processes and streamlining others, we bring savings in resource allocation by reducing and standardising your hardware fleet, consolidating vendors, reducing print volumes, improving document security and adding control.

Without Green Office With Green Office
Centralised vendor management
Centralised vendor management
  • Client has to dedicate staff to manage multiple vendors
  • Clients’ employees have to contact multiple help desks to log calls
  • Client is responsible for on-going management of multiple vendors
  • Consolidated management across all vendors
  • Centralised call centre helpdesk
  • One point of contact
  • Centralised systems and processes
  • Improved vendor SLA’s
Consolidated cost tracking
Consolidated cost tracking
  • Client has to dedicate staff to manually collate costs across multiple vendors
  • Client receives multiple bills from vendors making cost tracking difficult
  • Multiple contracts and pricing structures exist across vendors.
  • Consolidated cost tracking across all vendors
  • Tracking of all rentals and printing costs
  • Verification of all vendor invoices.
Consolidated reporting
Consolidated reporting
  • Client has to dedicate staff to collate information from multiple vendors for reporting purposes
  • Client has to dedicate staff to manage service levels across multiple vendors
  • Consolidated reporting across all vendors
  • Executive summary
  • Cost analysis
  • Volumes trends and utilisation
  • Duplex trends
  • User detail
  • Fleet analysis and connectivity status
  • Service level activity
  • Environmental impact
Specialised advice
Specialised advice None
  • PRS (Print Reduction Solutions)
  • ADS (Advanced Document Solutions)
  • BPS (Business Process Solutions)
Reduced carbon footprint
Reduced carbon footprint None
  • Reduced paper usage
  • Cartridge and paper recycling


Work with Green Office

The Green Office Managed Print Services assessment and implementation process involves assessing the different factors that influence an office’s document environment and then implementing holistic solutions based on the resulting insights.

Our unique assessment process enables us to determine:
  • The total number of devices on-site
  • Device fleet capacity and utilisation
  • Remaining life span of device fleet
  • Device paper usage
  • Areas of inefficiency driving costs up
  • A detailed analysis of all existing contract information
  • Full solution cost recommendations
Once we are aligned with our clients’ needs, our implementation process enables us to introduce long-term strategic interventions such as:
  • Management of existing vendors
  • Optimising existing equipment
  • Prevention of unnecessary new equipment
  • Bespoke software and technology
  • Enhancing business processes
  • Staff training

Managed Print Services assessment and implementation process
Green Office MPS assessment and implementation process

Contact us now to speak to a consultant

Green Office Email Green Office Call0860 000 444

A successful business relationship between a Managed Print Services vendor and its customers requires the vendor to develop and in-depth knowledge about the customers device and usage. Additionally, a keen understanding of the business process and workflows is vitally important. As companies seek possible Managed Print Services partners, they need to be able to discriminate between sales fluff and real experience. This is a strategic solution, not a day-to-day hard copy offering.

Our Partners:

Major brands we support:




What is Managed Print Service?

Managed Print Service is an environmentally-conscious and technology driven document solutions to businesses by taking control of their print environments, reducing waste and adding value.

Anticipated areas of transformation:
  • Control
  • Cost reduction or cost avoidance
  • Efficiency
  • Improved business process
  • Paper Reduction
  • Transparency
  • Change optimisation


What is a Print Strategy?

A print strategy is a clearly designed, developed and implemented print plan.

Anticipated areas of transformation:
Typically most print managers would like to achieve the following in there print strategy.
  • Efficient and stable costs to print a page
  • Total Cost reduction to print a page
  • Print volume reduction
  • Efficient and stable devices to perform required function

What is a Print Assessment?

A print assessment is a detailed analysis of all printing devices in your organisation including:

  • Number of printing devices.
  • Volumes printed through each devices across different technologies.
  • Printing device capabilities.
  • Printing device utilisation.
  • Total Cost of ownership (TCO) per printed page.
  • Benchmarking based on current fleet.

What is Total Cost of Ownership?

Total cost of ownership is all cost associated to a printed page including hardware, consumables and service and maintenance divided by the volume printed through the devices.

  • Volume increase TCO would decrease
  • Volume decreases TCO would increase
  • Understanding Total Cost of ownership and how this works across different devices is often not understood.

Our clients


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Afripack Testimonial

Wakefields Property Testimonial

C. Steinweg Logistics Testimonial

Mr Price Testimonial

JD group Testimonial


“In 2013, Green Office saved 602,761 kgs of
plastic and other waste from ending up in landfills
through our recycling and remanufacturing efforts.

This is an energy savings equivalent to driving
a medium sized petrol car over 3.5 million km
(distance equivalent to driving the circumference
of the earth 87 times).”

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Leaders in cartridges solutions

Our cartridge solutions are managed based on customer needs – whether they need OEM cartridges (original equipment manufacturer) for laser jet or ink jet printing, or remanufactured cartridges that have been manufactured by Green Office.

Since our business was founded in 1997, we traditionally focused on the supply of OEM (original equipment manufacturer) and remanufactured cartridges.

We have developed a series of sophisticated internal processes and software tools that monitor and provide control throughout the entire cartridges procurement process – from purchase, to distribution, through usage and finally disposal.

Our stringent ISO standards also ensure exceptional quality, high yield cartridges with significant environmental benefits and cost savings to businesses.

Green Office cartridges solution benefits:
  • Choice on cartridge type (OEM or remanufactured)
  • Cartridge life cycle is managed
  • High service levels with quick turnaround and delivery
  • Full guarantees on all cartridges
  • Remanufactured cartridges are significantly less influenced by exchange rate
  • Carbon foot print management

Contact us now to see how much you could save
Green Office Email Green Office Call0860 000 444

Toner Cartridge



“Research has shown that implementing
software tools to manage printing can
reduce paper usage by up to 20%.”

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Custom document
management software

Printing makes up a significant part of an organisation’s environmental footprint and one of the key ways a business can improve their sustainability is to prevent unnecessary wastage. To assist businesses in achieving this, Green Office has produced an in-house software suite ensuring that a business’s document environment is more efficiently managed, cutting both the cost and wastage associated with unmanaged printing.

Our suite of custom developed software

Contact us now for more information
Green Office Email Green Office Call0860 000 444


greenABLE through the valued sponsorship of various
companies has incubated and provided employment and
further training and learnerships for all 57 previously
disadvantaged individuals with disablities who were all unemployed
before joining our recycling project

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Empowering people
through sustainability

Green Office’s CSI Programme, greenABLE is a non-profit organisation with an 18A certification that creates employment and skills development opportunities for previously unemployed individuals with disabilities.

Through its work in the three main areas of recycling, cartridge collection and skills development, it helps to address social, economic and environmental challenges and gives beneficiaries the ability to lead financially empowered lives while also making a meaningful contribution the environment.

Empowering people through sustainability


The only initiative of its kind in Africa, greenABLE’s recycling initiative sees beneficiaries working to clean and strip collected print cartridges, allowing for the units to be completely recycled. To date over 475 tonnes of waste has been diverted from landfill sites.


With an emphasis on upskilling as a critical aspect for development and empowerment, greenABLE works on helping people with disabilities to reach their full potential within the workplace. To do this, beneficiaries are provided with education such as ABT training (matric equivalent), internships and bursaries

Serving the community

At Green Office, we don’t just focus on the sustainability of our partners, but also the communities in which we operate. Because of this, we extend our services to the public through initiatives such as our school programmes, where people can safely dispose of printer cartridges for proper recycling and remanufacture.

Small businesses are key to stimulating economic growth within the green industry and the South African community at large. For this reason, our CSI initiatives and partnerships focus on micro-enterprises, concentrating on people with physical disabilities, traditionally a highly marginalised group, enhancing professional skills and encouraging entrepreneurship.

Get involved

greenABLE and our other projects are supported and funded in part through the work we do with our customers, as part of our CSI programme. We also welcome partnerships with businesses that wish to support greenABLE in a more direct way.

This can also be a means for businesses to contribute to their BBBEE rating through activities such as:
  • Donating to greenABLE and recycling projects
  • Sponsoring training or learnership programmes
  • Supporting our agent model through enterprise development
  • Provide time and expertise to assist greenABLE and its beneficiaries
  • Visit Green Able at Green Able>

Get involved and change a life Green Office Email Green Office Call0860 000 444

Green Office News


Please click on the links below to read Green Office News.


The Mercury newspaper


International Business Times

Green Africa Directory

Renewable Energy World

South African Good News

The Marketing Site

Woman Online Lifestyle Magazine

Durban Chamber of Commerce and Industry

Green Office







Having the right people is key to our success and we are always open to hearing from prospective candidates who may be interested in working for us as part of our proactive recruitment drive.
If you have the following skills we’d love to hear from you:

  • Sales – account management and business development
  • Business analyst
  • IT
  • Administration
  • Finance
  • Service Technicians who are Ricoh certified with 3 – 5 years’ experience.

Click here to email us.

To view our current vacancies visit:


About us

Green Office is an innovative South African company that has reformed the office environment by pioneering complete document solutions which are customised to our clients unique needs.
What started as the remanufacture of used printer cartridges in 1997, has now developed into a comprehensive end-to-end solution for the document environment. Green Office:

  • Consult and implement on Business Process and workflow systems to reduce print and increase efficiencies.
  • Manages all aspects of a company’s print environment.
  • Supplies hardware and consumables.
  • Recycles and remanufactures toner printer cartridges.
  • Services and maintains a company’s printing environment.
  • Implements software to help a company manage its print environment solution, saving them the earth.
  • Incorporates all of the above into our own Managed Print Service (MPS) where a company gets all of these great offerings in one solution.

Our Values

Durban Chamber of Commerce and Industry